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How to Write the Perfect Welcome Email with Examples

You only get one chance to make a good first impression. For your new subscribers, your welcome email IS that chance.

Here’s why it’s so important to nail the welcome email. Because that’s the email your subscribers are most likely to open and read. According to Chief Marketer, the average open rate for welcome emails is around 60%. That’s almost 3x the 20.81% average open rate of all emails across all the industries.

Most welcome emails are pretty short, often containing less than 150 words. But that doesn’t minimize their impact. Get the welcome email wrong, and your new subscriber will head straight for that unsubscribe button. Get it right, and you can look forward to a long, mutually beneficial relationship with your new subscriber.

So, how do you get that welcome email perfect so you keep those new subscribers interested and on your list?

7 best practices for welcome emails

1. Use a recognizable sender

Bet you thought we were going to start with the email subject line? Well, no, because according to Litmus, 42% of people look at the sender’s name first before deciding whether they’ll even open the email.

Welcome email example: recognizable sender

You know what that means, right? When you’re setting up your welcome email (or any email), take a couple of seconds to make sure that what recipients see is someone they can identify. If your name is all over your site, use that same name when you send your emails. Even if it isn’t, using a real name helps make you more human and gets you past the first inbox hurdle.

These days, many businesses use the [first name] at/from [company] formula, as in the examples below:

Welcome email best practices

2. Nail the Welcome Email subject line

Those same Litmus stats show that 34% of people look at the email subject line first, making it the second most important part of your welcome email. According to research, the best email subject lines are no more than 24 characters. That’s not a lot of space to make people want to open your welcome email.

Many welcome emails use the [welcome to] + [company name] formula, as in these examples:

Welcome emails - the best practices

But you can also personalize the email subject line. According to Marketo, personalization boosts email open rates by 26% and click-through rates by 97%, so it’s a tactic you can’t ignore.

Here’s an example: the subject line for this email from Google says: “Smiles Davis, welcome to your Google Home Mini”.

Welcome email - subject line

Want more ways to create the perfect welcome email subject line? Here are a couple more techniques to try:

Ask a question that ties into people’s motivation for joining your list. For example, jobs company Remote uses the subject line: “Interested in opportunities?” Tease what happens next, as NDash does with “Welcome to nDash: Important Next Steps” or try this approach from Ellevest, which uses a bit of wordplay: “You got Ellevested! Here’s what’s next.”

If you create an appealing welcome email subject line, then you’ll get more subscribers reading your email.

3. Greet new subscribers

So your new subscribers have opened your email—yay! Now, you’ve got to keep them reading.

As we’ve seen, personalization in the email subject line starts to build a relationship with your subscribers. You can continue that with a personalized greeting. After all, most people pay more attention when you use their name.

To do this, you’ll have to collect subscribers’ names as part of the sign-up process. But since the longer forms are, the more chance people won’t sign up, test your forms to see if this tip works for your audience.

If you DO manage to collect subscribers’ names, use that information to let subscribers know that you recognize them and are speaking directly to them. Which would you rather get, an impersonal “hi there” or a more personalized greeting like this one from Mixpanel:

Welcome email - greet new subscibers

Personalization isn’t just about using names, though. It’s about sending the right emails to the right people at the right time. It’s about identifying your subscribers as part of a group they’re happy to belong to, like this email from Trade Coffee. While the greeting isn’t personal, anyone who’s signed up will likely be happy to be seen as a coffee lover.

Best welcome email

4. Grab them with the first line

The first line of your welcome email is crucial to keep your new subscribers reading. A common approach is to tell them how happy you are they’re there. Typical opening lines include words like “happy”, “delighted”, “excited” and “thrilled”.

Here’s an example from Havenly:

Best welcome emails - first line

You can also simply say thanks for subscribing, as in this example from Doodle:

Welcome email examples

Or you could open with a teaser that gets subscribers to visit your site. Here’s a great example from Moo:

How to write a welcome email

The point is to start to build a bond that keeps subscribers happy.

5. Deliver what you promised

If you’ve promised your subscribers an incentive for signing up, like a download, cheat sheet, or evergreen lead magnet, give it to them early. That instant gratification reminds them why they signed up and keeps them interested.

Welcome email - deliver what you promised

But you don’t want to leave it there…

6. Remind them of the benefits

With hundreds of billions of emails sent daily, you’ve got to make the case for why YOUR emails are the ones subscribers should open in the future. Your welcome email is the perfect place to do this. One way to achieve this is to remind them of the benefits they’ll get from being on your list and using your products and services. This also helps to remind new subscribers what you do, and why they signed up.

Here are a few examples. AirBnB’s welcome email plays on emotions related to the concept of “home” while reminding subscribers of the benefit of using their service.

Welcome email

SurveyMonkey reminds subscribers of a key feature: using customizable templates to easily survey their customers:

Welcome email - benefits

This part of the welcome email is also a really good chance to show your brand’s personality. That will help turn subscribers into fans. Here’s a great welcome email example from Girlfriend Collective:

The best practices of welcome email

You can also wow them with an incentive for subscribing, like a discount coupon:

How to write the best welcome email? Examples

7. Set expectations

The perfect welcome email also lets new subscribers know what to expect from you. This includes:

  • Type of content you’ll be sending
  • How often you’ll be emailing
  • When you publish new content
  • What deals you plan to offer
  • What actions they’ll be able to take

For example, this email from One King’s Lane tells subscribers:

  • They’ll get information about new products
  • They can sign up for alerts
  • They can add items to their wishlist from the email
Welcome email - expectations

Here’s another example from Hims:

The best welcome emails examples

You can also give subscribers explicit next steps for using your app, product or service, like this example from Playbuzz: